Adding or Updating Rights to a Work

To add or update Rights for one or more Works, open the navigation menu on the left of the Workspace, click on the "Catalog Management" icon, go to the "Assets" section, and select the "Works" list.

From there, select one or multiple Works in the list (see Selecting Rows for details). Right-click on your selection and choose "Edit Ownership Shares" from the context menu.

In the side panel that opens, you can enter or update the Rights data for the selected Work(s).

Ownership or Control Share

Indicate the global percentage that your company owns or controls. This field is optional and only serves as internal documentation. It is never used in CWR-related exports.

Worldwide Ownership and Collection Shares

This is where you actually build the Rights for the Work by declaring contributors, roles, ownership, and collection rules.

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Tip: If you need guidance on how to structure and enter Rights data in Reprtoir, check out our Use Cases section. The examples there illustrate common publishing, co-publishing, sub-publishing, and administration scenarios, all fully CWR compliant.

Form Fields

Field	Instructions
Contributor	Select the contributor (author, composer, publisher, etc.) you want to associate with this work.
Role	Choose the contributor’s role (Author, Composer, Publisher, Sub-Publisher, Administrator, etc.).
Contr.	Tick this option if your company controls this contributor’s rights.
Mech %	Enter the percentage of mechanical rights assigned to this contributor.
Mech Org	Select the collective management organization (CMO) where the contributor is affiliated for mechanical rights.
Perf %	Enter the percentage of performance rights assigned to this contributor.
Perf Org	Select the collective management organization (CMO) where the contributor is affiliated for performance rights.
Sync %	Enter the percentage of synchronization rights assigned to this contributor.
Sync Org	Select the collective management organization (CMO) that manages synchronization rights for this contributor (if applicable).
C. Mech %	(Optional) Enter the percentage of mechanical rights collected worldwide for this contributor.
C. Perf %	(Optional) Enter the percentage of performance rights collected worldwide for this contributor.
C. Sync %	(Optional) Enter the percentage of synchronization rights collected worldwide for this contributor.
Agreement Number	If required by your CMO (e.g., SACEM), enter the agreement number that validates a sub-publishing contract. Leave empty if not applicable.

Once filled in, click the orange "Save" button at the bottom right of the pop-up window to save the new Rights.

Click the grey "Cancel" button to cancel the action.

Adding or Updating Collection Shares for Territories in Bulk

Reprtoir provides tools to simplify the creation of Collection Shares for specific territories in bulk. These features allow you to save time, avoid repetitive data entry, and ensure consistency across your catalog.

This action will create shares for rights collection in the selected territories. Contributors and their respective allocations will be replicated from the existing ownership shares.

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Please note: Locked works will not be modified.

From there, select one or multiple Works in the list (see Selecting Rows for details). Right-click on your selection and choose "Create Collection Shares for Territories" from the context menu.

In the side panel that opens, you can enter or update the Collection Shares data for the selected Work(s).

Form Fields

Field	Instructions
Existing Collection Shares	Check this box if you want to replace existing Collection Shares for the selected territories. Leave unchecked to add new ones without overwriting existing data.
Collected Territories	Select the target territory or territories where the Collection Shares should be created.
Contributor / Collecting Party	Choose the Contributor (e.g., Sub-Publisher, Administrator) responsible for collecting rights in the selected territories.
Role	Select the Contributor’s role in the context of the collection mandate (e.g., Sub-Publisher, Administrator).
Mechanical Rights %	Enter the percentage of mechanical rights to be collected in the selected territories.
Mechanical Rights Organization	Select the rights organization (CMO/PRO/MRO) responsible for collecting mechanical rights.
Performance Rights %	Enter the percentage of performance rights to be collected in the selected territories.
Performance Rights Organization	Select the rights organization (CMO/PRO/MRO) responsible for collecting performance rights.
Sync Rights %	Enter the percentage of synchronization rights to be collected in the selected territories.
Sync Rights Organization	Select the rights organization (CMO/PRO/MRO) responsible for collecting synchronization rights.
Agreement Number	(Optional) Enter the agreement number provided by your society (e.g., SACEM sub-publishing contract). Required only if the recipient CMO mandates it.
Collection Computation Basis	Defines how the collection is calculated. Default: Total collected is the total of controlled ownership.

Once the form is filled in, click the orange "Create" button to generate the Collection Shares for the selected Works.

Click the grey "Cancel" button to cancel the action.

Adding or Updating Worldwide Collection Shares in Bulk

Reprtoir also allows you to generate Worldwide Collection Shares in bulk. This feature is particularly useful for Administrators or Original Publishers who manage collection rights globally. It helps you save time, avoid repetitive data entry, and ensure consistency across your catalog.

This action will create shares for rights collection worldwide. Contributors and their respective allocations will be replicated from the existing ownership shares.

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Please note: Works will not be modified.

From there, select one or multiple Works in the list (see Selecting Rows for details). Right-click on your selection and choose "Create Worldwide Collection Shares" from the context menu.

In the side panel that opens, you can enter or update the Collection Shares data for the selected Work(s).

Form Fields

Field	Instructions
Existing Collection Shares	Check this box if you want to replace existing worldwide Collection Shares. Leave unchecked to add new ones without overwriting existing data.
Contributor / Collecting Party	Select the Contributor responsible for rights collection worldwide (usually the Original Publisher, but you may designate another Contributor if needed).
Role	Select the Contributor’s role in the context of worldwide collection (e.g., Publisher, Administrator).
Mechanical Rights %	Enter the percentage of mechanical rights to be collected worldwide.
Mechanical Rights Organization	Select the rights organization (CMO/PRO/MRO) responsible for collecting mechanical rights worldwide.
Performance Rights %	Enter the percentage of performance rights to be collected worldwide.
Performance Rights Organization	Select the rights organization (CMO/PRO/MRO) responsible for collecting performance rights worldwide.
Sync Rights %	Enter the percentage of synchronization rights to be collected worldwide.
Sync Rights Organization	Select the rights organization (CMO/PRO/MRO) responsible for collecting synchronization rights worldwide.
Agreement Number	(Optional) Enter the agreement number provided by your society (e.g., SACEM sub-publishing contract). Required only if the recipient CMO mandates it.
Collection Computation Basis	Defines how the collection is calculated. Default: Total collected is the total of controlled ownership.

Once the form is filled in, click the orange "Create" button to generate the Worldwide Collection Shares for the selected Works.

Click the grey "Cancel" button to cancel the action.