Fees
What is a Fee?
A Fee is an Expense incurred by the Organization for operational, production, or promotional activities related to Artists and Repertoire.
Fees typically cover costs such as recording sessions, marketing campaigns, travel expenses, consulting services, content production, or any other expenditure required to develop, promote, or exploit a catalog.
From an accounting perspective, a Fee represents a money outflow for the Organization and is recorded as a debit entry. Depending on the contractual configuration, a Fee may be recoupable, meaning it will be offset against future royalties owed to one or more Rights-Holders.
Fees directly impact royalty balances and profitability analysis and are a core component of professional royalty accounting workflows.
Where to find Fees
Fees are displayed in the Expenses list.
To access the Fees list, open the navigation menu on the left, click the "Royalty Accounting" icon, locate the "Transactions" section, and click the "Expenses" list.
Fees coexist with other Expense types in the same list and can be filtered by type if needed.
Adding and processing a Fee
A Fee follows a single-step workflow, similar to Direct Incomes.
Open the navigation menu on the left, click the "Royalty Accounting" icon, locate the "Transactions" section, and click the "Expenses" list.
At the top right of the list, click the "New Expense" button and select "New Fee".
A panel opens to create the Fee.
Details
| Field | Description |
|---|---|
| Name | Internal name of the Fee |
| Contract — Money Out | Contract defining who bears the cost |
| Expense Date | Date on which the expense occurred |
| Source Currency | Currency in which the expense was paid |
| Amount | Total amount paid by the Organization |
| Foreign Amount | Amount in a foreign currency, if applicable |
| Expense Splits | Allocation of the Expense across Rights-Holders |
| Notes | Internal notes |
The Expense Splits section is automatically prefilled based on the selected Money Out Contract. It reflects the default shares of the Rights-Holders defined in the contract.
You may adjust the splits if contractually allowed. The sum of the splits must always match the total Expense amount.
Tags
| Field | Description |
|---|---|
| Custom Tags | Tags assigned to the Expense |
Once all required fields are completed, click the "Save" button.
This action immediately launches the calculation.
There is no separate validation or processing step.
What happens after saving
As soon as a Fee is saved:
- Accounting Operations are generated
- Operations appear in the Operations tab and in the Operations list
- Operations are linked to the selected Money Out Contract
- Contract Balances are updated
- Rights-Holder Balances reflect the Expense and its recoupment impact
- The Expense status is set to "Processed"
Fees have immediate accounting impact once saved and directly influence future royalty distributions through recoupment logic.
Updated 3 days ago