What is a Contract Balance?

In Reprtoir, Contract Balances automatically shows the total amounts indicated in the Operations list for each Contract, which can be debit or credit and other important accounting status information.

Contract Balances List

The Contract Balances List displays several columns by default, including:

Column Name	Details
Contract	The Name of the Contract Balance
Rights-Holder	The Name of the Rights-Holder's Contract
Opening Balance	The Opening Balance represents any outstanding debits or credits from the previous period carried forward
Incomes Amount	The Incomes Amount is the total Income earned by the Contract
Expenses Amount	The Expenses Amount is the total Expenses incurred by the Contract
Balance	The Balance is a snapshot of the final balance of the Contract after consolidating and closing it
Latest Closing Date	The Latest Royalty Period Closing Date of the Contract Balance
Next Closing Date	The Next Royalty Period Closing Date of the Contract Balance
Creation Date	The Creation Date of the Contract Balance

You can add or remove additional columns using the optional Custom Columns feature.

Adding an Initial Contract Balance

To add an Initial Contract Balance, go to the navigation menu at the left of the Workspace, click on the "Royalty Accounting" icon, browse to the "Royalties" section, and click on the "Contract Balances" list.

At the top right of the list, click the orange "New Initial Contract Balance" button.

A pop-up window will open to enter the necessary data for the new Royalty Statement Income:

Details Tab

Field	Instructions
Rights-Holder (Contact/Company) *	Select the Rights-Holder's Name (Mandatory)
Money Out Contract *	Select the Money Out Contract's Name (Mandatory)
Opening Balance *	Enter the Opening Balance's amount (Mandatory)

Once filled in, to save the new Initial Contract Balance, click the orange "Save" button at the bottom right of the pop-up window. The new Initial Contract Balance will be added to the Contract and displayed in the "Contract Balances" list.

Click the grey "Cancel" button to cancel the action.

Adding Initial Contract Balances in bulk

To add Initial Contract Balances in bulk, please email [email protected].

Deleting an Initial Contract Balance

Initial Contract Balances cannot be deleted directly. If you need to remove an Initial Contract Balance, please email [email protected], and we will assist you.