Albums
What is an Album?
An Album (also known as a Release) is a Music Asset that an Organization owns or exploits under license. Please note that in Reprtoir, "Release" is dedicated to Albums in the Release Builder solution.
Albums List
Where can find the Albums List?
To display the Albums list, go to the navigation menu located at the left of the Workspace, click on the "Catalog Management" icon, browse to the "Assets" section, and click on the "Albums" list.
The Albums List displays several columns by default, including:
| Column Name | Instructions |
|---|---|
| Artwork | The Artwork of the Album |
| Display Title | The Display Title of the Album |
| Main Artists | The Main Artists of the Album |
| UPC | The UPC of the Album |
| Creation Date | The Creation Date of the Album |
You can add or remove additional columns using the optional Custom Columns feature.
Adding an Album
To add an Album, go to the navigation menu located at the left of the Workspace, click on the "Catalog Management" icon, browse to the "Assets" section, and click on the "Albums" list.
At the top right of the list, click the orange "New Album" button and select "Manual Entry".
A pop-up window will open to enter the necessary data for the new Album:
Details Tab
| Fields | Instructions |
|---|---|
| Title * | Enter the Album's Name (Mandatory) |
| Language | Select the Album's Metadata Language |
| Subtitle | Enter the Album's Subtitle |
| Catalog * | Select the Album's Catalog (Mandatory) |
| UPC | Enter the Album's UPC |
| GRid | Enter the Album's GRid |
| Album reference | Enter the Album's Reference |
| Main Artists | Select the Album's Main Artists |
| Featured Artists | Select the Album's Featured Artists |
| Record Labels | Select the Album's Record Labels |
| Main Genre — Subgenre | Select the Album's Main Genre — Subgenre |
| Alternate Genre — Subgenre | Select the Album's Alternate Genre — Subgenre |
| Original Release Date | Choose the Album's Original Release Date |
| Format | Select the Album's Format |
| Notes | Enter Notes for the Album |
Identifiers Tab
| Fields | Instructions |
|---|---|
| Cleopatra Catalog Number | Enter the Album's Identifier for Cleopatra Releases |
| Perennial Catalog Number | Enter the Album's Identifier for Perennial Releases |
| Lionfish Music Catalog Number | Enter the Album's Identifier for Lionfish Music Releases |
| RMP Global Catalog Number | Enter the Album's Identifier for RMP Global Releases |
| OVC Media Catalog Number | Enter the Album's Identifier for OVC Media Releases |
| Timeless Music Catalog Number | Enter the Album's Identifier for Timeless Music Releases |
| Plaza Mayor Catalog Number | Enter the Album's Identifier for Plaza Mayor Releases |
| Not Now Music Catalog Number | Enter the Album's Identifier for Not Now Music Releases |
| Countdown Catalog Number | Enter the Album's Identifier for Countdown Releases |
Tags Tab
| Fields | Instructions |
|---|---|
| Custom Tags | Enter Custom Tags for the Album |
Once filled in, to save the new Album, click the orange "Save" button at the bottom right of the pop-up window. The new Album will be opened in a new panel and displayed in the "Albums" list.
Click the grey "Cancel" button to cancel the action.
Good to know
When you save a new Album, Reprtoir will automatically suggest you add a Track to this Album.
Adding Albums in bulk
Reprtoir offers two methods to bulk import Albums. Both solutions are very effective. We advise taking the time to test the best solution for your usage.
Using Spreadsheets
Go to the navigation menu located at the left of the Workspace, click on the "Catalog Management" icon, browse to the "Assets" section, and click on the "Albums" list.
Click the orange "New Album" button and then hit "Import from a Spreadsheet" at the top right of the list.
Please visit the Spreadsheets page to learn more about it.
Using Spotify Importer
Alternatively, go to Spotify Importer to import Releases available on Spotify in a blink of an eye. So you won't waste your time recreating them manually in Reprtoir.
Please visit the Spotify Importer page to learn more about it.
Pros and cons
- The Spreadsheets method allows structuring your data and importing at once not only the fields required by Reprtoir but also the custom Tags. Its downside is that it could be quite time-consuming depending on the metadata to import.
- The Spotify Importer method is a very fast way to import a lot of assets, but it is limited to what metadata is available in streaming services.
Editing an Album
To edit an Album, go to the navigation menu located at the left of the Workspace, click on the "Catalog Management" icon, browse to the "Assets" section, and click on the "Albums" list.
Find the Album to edit in the list and click on its name. This will open the Album panel.
Click on the "Edit" button at the top right of the list. This will open a pop-up window at the right of the Workspace to edit the Album metadata.
To save, click the orange "Save" button at the bottom right of the pop-up window.
Click the grey "Cancel" button to cancel the action.
Editing Albums in bulk
To edit Albums in bulk, go to the navigation menu located at the left of the Workspace, click on the "Catalog Management" icon, browse to the "Assets" section, and click on the "Albums" list.
Select one or more Albums in the list, right-click (or, when hovering over the Albums, click on the three dots on the right side), and then click on the "Edit" action in the opened contextual menu.
This will open a pop-up window at the right of the Workspace to mass edit the selected Albums' metadata. Please visit the Mass Edit article to learn more about this feature.
To save, click the orange "Save" button at the bottom right of the pop-up window.
Deleting an Album
To delete an Album, go to the navigation menu located at the left of the Workspace, click on the "Catalog Management" icon, browse to the "Assets" section, and click on the "Albums" list.
Find the Album to edit in the list and click on its name. This will open the Album panel.
Click on the arrow icon behind the "Edit" button at the top right of the list and click on "Delete".
This will open a pop-up browser alert at the top of the Workspace.
To stop the action, click the "Cancel" button.
Click on the "OK" button to confirm the deletion.
Deleting Albums in bulk
To delete Albums in bulk, go to the navigation menu located at the left of the Workspace, click on the "Catalog Management" icon, browse to the "Assets" section, and click on the "Albums" list.
Select one or more Albums in the list, right-click (or, when hovering over the Albums, click on the three dots on the right side), and then click on the "Delete" action in the opened contextual menu.
This will open a pop-up browser alert at the top of the Workspace.
To stop the action, click the "Cancel" button.
Click on the "OK" button to confirm the deletion.
Updated 5 months ago