Reprocessing Overview

Reprocessing is an advanced accounting feature designed to correct previously processed financial data without compromising historical integrity.

It allows the Organization to recalculate Incomes or Expenses when configuration errors are discovered after processing, while preserving a complete and auditable accounting trail.

Reprocessing never deletes or alters historical Operations. Instead, it generates compensating Operations that neutralize previous calculations and apply corrected ones.

This mechanism ensures transparency, traceability, and compliance with accounting best practices.

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What is Reprocessing?

Reprocessing is the controlled recalculation of financial data that has already been processed by the system.

It is used when:

• contractual terms were incorrect at the time of processing
• Royalty Rates, Adjustment Rates, or Deduction Rules were misconfigured
• asset or contract associations were incomplete or incorrect
• a calculation logic error was identified after Operations were generated

Reprocessing guarantees that historical data remains intact while correcting financial outcomes going forward.

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Income Reprocessing

What is Income Reprocessing?

Income Reprocessing allows recalculating an Income that has already been partially or fully processed.

When Income Reprocessing is initiated:

• previously generated Operations are offset by reversal Operations
• new Operations are generated based on the updated configuration
• Contract Balances and Rights-Holder Balances are adjusted accordingly

No historical Operations or Royalty Statements are deleted or modified.

Accounting behavior

For each affected Rights-Holder:

• an inverse Operation cancels the original calculation
• a new Operation reflects the corrected calculation
• the net result adjusts the balance transparently

Use case example

An Income of "100.00" was processed with a Royalty Rate of "50%".

The Rights-Holder received "50.00".

The Contract is later corrected to "60%".

During Reprocessing:

• "-50.00" is generated to reverse the initial calculation
• "+60.00" is generated as the corrected calculation

The net adjustment is "+10.00".

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Expense Reprocessing

Status

Expense Reprocessing is currently under development.

Planned behavior

Expense Reprocessing will follow the same accounting principles as Income Reprocessing:

• no deletion of historical Operations
• reversal Operations neutralizing previous calculations
• recalculation based on corrected configuration

This will allow correcting recoupment logic, Expense splits, or Contract associations after Expenses have been processed.

A dedicated documentation section will be published once the feature is available.

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Best practices before reprocessing

Before initiating Reprocessing, always ensure:

• the root cause of the issue is clearly identified
• the corrected configuration reflects the intended final state
• Contract terms, Rates, and Rules are legally and contractually valid
• downstream impact on balances, statements, and payments is understood
• stakeholders are informed when material changes are expected

Reprocessing should never be executed as a trial-and-error operation.

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Access and governance

Reprocessing is an advanced feature.

It may require activation by Reprtoir and is subject to governance rules to prevent misuse.

Reprtoir reserves the right to:

• limit access
• restrict scope or duration
• refuse activation in case of abuse

Reprocessing is a corrective accounting mechanism, not a routine workflow.

It must be used deliberately, transparently, and responsibly.

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