What is a Contract Money Out?

A Contract Money Out represents a legal and financial agreement used by the Organization to distribute revenues to Rights Holders.

It defines how royalties, advances, fees, and other payable amounts are split and paid to Artists, Producers, Songwriters, Publishers, or any other beneficiary.

In Reprtoir, Contracts Money Out are active accounting objects. They are not descriptive documents. They directly drive royalty calculations, balance updates, and payment eligibility.

A Contract Money Out determines:

who is entitled to receive money
how amounts are split
under which conditions royalties are calculated
how balances are accumulated and closed

Contracts Money Out are mandatory for any royalty calculation involving Assets.

Where to find Contracts Money Out

Contracts Money Out are displayed in the Contracts list.

To access them, open the navigation menu on the left, click the "Royalty Accounting" icon, locate the "Legal" section, and click the "Contracts" list.

The Contracts list contains both Money In and Money Out contracts. The "Money Flow" column allows you to distinguish them.

Contract Templates and Asset Scope

Contracts Money Out are created using templates that define their scope.

Available templates include:

Label Contract – Money Out for Audio and Video assets
Publisher Contract – Money Out for Works
Merchandising Contract – Money Out for Products
Other Contract – Money Out for non asset based agreements

Choosing the correct template is critical, as it determines:

which Assets the Contract can be linked to
which Split Types are available
how royalties are calculated

A Contract can only be associated with Assets that match its template scope.

Creating a Contract Money Out

To create a Contract Money Out, open the navigation menu on the left, click the "Royalty Accounting" icon, locate the "Legal" section, and click the "Contracts" list.

At the top right of the list, click the "New Contract" button and select the appropriate Money Out template.

A panel opens to create the Contract.

Details

Field	Description
Name	Internal name of the Contract
Organization	Organization owning the Contract
Sole Party	Indicates the Organization retains 100 percent of royalties
Payer	The Organization
Payees	Rights Holders receiving royalties
Contributors	Optional contributors or artist names
Territories	Contractual territories
Exclusivity	Exclusive or non exclusive
Start Date	Contract start date
End Date	Contract end date
Auto Renewal	Renewal behavior
Renewal Duration	Renewal duration
Balance Closing Frequency	Frequency at which balances are closed
Minimum Payout	Minimum payout threshold
Reference	Internal or legal reference
Notes	Internal notes

Field	Description
Custom Tags	Tags assigned to the Contract

Defining Royalty Splits

Royalty Splits define how amounts are distributed between the Organization and the Rights Holders.

To define splits, open the Contract and navigate to the "Terms" tab.

For each Split Type, you define:

the calculation base
the percentage rate

All percentages are always calculated on a 100 percent base.

Any percentage assigned to a Rights Holder automatically reduces the share retained by the Organization.

Adjustment Rates

Adjustment Rates allow you to scale the royalty splits applied to Assets without modifying the Contract itself.

They are applied at the Asset level when associating a Contract to Assets.

An Adjustment Rate modifies the effective percentage of a Contract:

100 percent applies the Contract as is
50 percent halves all royalty shares
200 percent doubles them

Adjustment Rates are commonly used for:

partial rights ownership
sublicensing situations
territory or format specific deals
shared exploitation scenarios

Adjustment Rates are applied dynamically and do not alter the Contract terms.

Associating Contracts with Assets

Contracts Money Out must be associated with Assets to be used in royalty calculations.

To associate a Contract with Assets:

Open the navigation menu on the left
Click the "Catalog Management" icon
Open the relevant Asset list ("Tracks", "Videos", "Works", or "Products")
Select one or more Assets
Right click and choose "Edit"
Open the "Royalties" tab
Add the appropriate Money Out Contract
Apply an Adjustment Rate if needed
Click "Save"

Once associated, the Contract becomes active for all future calculations involving those Assets.

Accounting Impact

Contracts Money Out directly drive accounting operations.

When used in a calculation:

Operations are generated
Contract Balances are updated
Rights Holder Balances are updated
Payment eligibility is evaluated

Incorrectly configured Contracts Money Out lead to incorrect royalty results.

They must always reflect the real world agreement they represent.