Revert Accounting
Revert Accounting
Revert Accounting allows undoing accounting steps that have already been executed in Reprtoir.
This feature is designed to reverse the operational and accounting consequences of a completed royalty workflow when a fundamental mistake has been made and cannot be fixed through Reprocessing.
Revert Accounting is a destructive operation.
Actions performed through this process are permanent and cannot be undone.
It must therefore be used deliberately and with full understanding of the accounting chain involved.
Accounting Flow Reminder
Before using Revert Accounting, it is essential to understand how accounting flows through Reprtoir.
The standard accounting sequence is:
- An Income is created and processed
- Accounting Operations are generated
- Operations are consolidated into Contract Balances
- Contract Balances are consolidated into Rights Holder Balances
- Rights Holder Balances generate Statements
- Statements generate Payments
Each step depends strictly on the previous one.
Revert Accounting works by reversing this chain in the exact opposite order.
Revert Accounting Explained
The video below demonstrates how to revert accounting steps in the correct order and explains why this order is mandatory.
Revert Accounting Step by Step
Reverting accounting must always follow this strict order.
Skipping or reordering steps is not possible.
◼ 1. Revert and delete Payments
If a Payment exists:
- Open the Payments list
- Change the Payment status from "Paid" to "Unpaid"
- Delete the Payment
A Payment must be removed before any upstream accounting element can be reverted.
◼ 2. Revert and delete Statements
If a Statement exists:
- Open the Statements list
- Change the Statement status from "Sent" to "Draft"
- Delete the Statement
Statements must be removed before Rights Holder Balances can be reverted.
◼ 3. Revert Rights Holder Balances to Contract Balances
- Open the Rights Holders list
- Select the relevant Rights Holder
- Right-click and select "Revert amounts to Contract Balances"
This action moves all amounts back to their originating Contract Balances.
No balances are deleted at this stage.
◼ 4. Delete the originating Income
Contract Balances cannot be deleted directly.
To remove the royalties entirely:
- Open the Incomes list
- Locate the Income that generated the Operations
- Delete the Income
Deleting the Income removes all related Operations and resets the associated Contract Balances to zero.
This is the final step of the revert process.
What Revert Accounting does
Revert Accounting:
- reverses accounting consolidation steps
- removes Statements and Payments
- restores balances to earlier stages
- allows complete removal of incorrect royalty calculations
It is designed for structural errors such as:
- incorrect Income creation
- wrong Statement Provider or Template
- incorrect contractual context
- irreparable processing mistakes
What Revert Accounting does not do
Revert Accounting does not:
- modify historical data partially
- selectively edit Operations
- replace Reprocessing
- preserve downstream accounting artifacts
Once an element is deleted, it is permanently removed.
Revert Accounting vs Reprocessing
Revert Accounting and Reprocessing serve different purposes.
Reprocessing should be used when:
- Contracts were updated
- Royalty Splits were corrected
- Deduction Rules were adjusted
- Error Rules need to be reapplied
Revert Accounting should be used only when:
- the entire accounting chain is invalid
- the Income itself must be removed
- downstream artifacts must be fully deleted
Reprocessing preserves history.
Revert Accounting removes it.
Critical Warnings
- Revert Accounting actions are irreversible
- Deleted Payments, Statements, and Incomes cannot be recovered
- Always verify that Reprocessing is not sufficient before reverting
- Revert Accounting should be performed only by experienced users
This feature exists to recover from major accounting errors, not to support iterative corrections.
Best Practices
- Always attempt Reprocessing first
- Review all downstream dependencies before reverting
- Revert in strict reverse order only
- Communicate internally before deleting accounting data
- Keep audit records outside the system if required
Revert Accounting is a last-resort mechanism designed to preserve overall accounting integrity.
Updated 4 days ago