Once you understand the logic of ownership vs. collection, controlled vs. uncontrolled shares, and worldwide vs. territorial rules, the next step is to enter your data correctly in Reprtoir.

This page explains the fields you must complete, the best practices to follow, and the validations you should always check before exporting in CWR.

Adding Rights to a Work

To add Rights to a Work, browse the navigation menu on the left of the Workspace, click on the Catalog Management icon, browse to the Assets section, and select the Works list.

Open the Work for which you want to add Rights, go to the Rights tab, and click the white Edit button at the top right.

👉 You can also add Rights in bulk. In the Works list, select several Works, right-click, and choose Edit. This allows you to create or update Rights for multiple Works at the same time.

A pop-up window will open where you can enter the necessary Rights data for the selected Work(s).

Ownership or Control Share

Indicate the global percentage that your company owns or controls. This field is optional and only serves as internal documentation. It is never used in CWR-related exports.

Worldwide Ownership and Collection Shares

This is where you actually build the Rights for the Work by declaring contributors, roles, ownership, and collection rules

Name	Description
Contributor	Contributor: Person (Composer, Author, etc.) or company (Publisher, Sub-Publisher, Administrator, etc.) involved in the work.
Role	Role: Specific role of the contributor in the work (Composer, Author, Publisher, Sub-Publisher, Administrator, etc.).
Contr.	Controlled: Indicates whether your company controls this contributor’s rights. Tick your Organization and other Contributors you control.
Mech	Mechanical Rights %: Percentage of mechanical rights assigned to this contributor.
Mech Org	Mechanical Rights CMO: Collective Management Organization to which the contributor is affiliated for mechanical rights.
Perf	Performance Rights %: Percentage of performance rights assigned to this contributor.
Perf Org	Performance Rights CMO: Collective Management Organization to which the contributor is affiliated for performance rights.
Sync	Synchronization Rights %: Percentage of synchronization rights assigned to this contributor.
Sync Org	Synchronization Rights CMO: Collective Management Organization managing synchronization rights (if applicable).
C. Mech	Collection Mechanical Worldwide %: Percentage of mechanical rights collected worldwide for this contributor.
C. Perf	Collection Performance Worldwide %: Percentage of performance rights collected worldwide for this contributor.
C. Sync	Collection Synchronization Worldwide %: Percentage of synchronization rights collected worldwide for this contributor.
Agreement	Agreement Number: Some CMOs (e.g., SACEM) record the sub-publishing contract between Sub-Publisher and Publisher to prevent fraud. If your CMO does not require an agreement number, leave this field empty. Otherwise, enter the contract number.

Once filled in, click the orange Save button at the bottom right of the pop-up window to save the new Rights.

Click the grey Cancel button to cancel the action.

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Tip: If you need guidance on how to structure and enter Rights data in Reprtoir, check out our Use Cases section. The examples there illustrate common publishing, co-publishing, sub-publishing, and administration scenarios, all fully CWR compliant.

Bulk Creation of Collection Shares

Reprtoir provides tools to simplify Collection Shares creation at scale. These features allow you to save time, avoid repetitive data entry, and ensure consistency across your catalog.

Creating Worldwide Collection Shares

This feature is particularly useful for Administrators managing multiple works.

To add Worldwide Collection Shares Rights to a Work, browse the navigation menu on the left of the Workspace, click on the Catalog Management icon, browse to the Assets section, and select the Works list.

Creating Collection Shares for Territories

for Sub-Publishers and Administrators to quickly apply territorial collection rules.